BMR Advisors Recruitment www.bmradvisors.com
Job Locations : Mumbai
Experience Required : 3 – 6 years
Required Skills : “Admin/secretarial activities”
Job Type: Admin/Secretarial
Job Role : Administration Executive
Job Description :
The main priorities :
Assisting allocated Partner – Managers in:
Fixing appointments, book conference rooms for meetings, updating TE&B system, CIS reports, preparing and following up on invoices, managing logistics, and other office related work. Ensuring that their office functions smoothly.
Travel management – Ensuring travel bookings like air tickets, car pick up, hotel arrangements and Forex (for overseas traveling). Complete all passport and visa formalities on behalf of the partner.
Optimal use of outlook calendar, for scheduling, follow up and pending tasks. Updating address book. Managing subscriptions.
Correspondence: Checking mails/ couriers & drafting and filing of letters.
Attend to client calls and direct it to the relevant person whenever required.
Keep contact list updated in the system; ensure all records are properly filed in soft and hard format, and renew requisite memberships on time.
If the partner is a Chartered Accountant, then ensure that each year Partner accrues 20 structured CPE hours; and requisite CA & CPE memberships are renewed at regular intervals.
Ensure that the Partner spends requisite time to develop his team (Manager and above) and completes their evaluation on time by blocking the calendar or arranging for the meeting, as appropriate.
Assist Partners in editing power point presentation. On behalf of the Partner, send season’s greetings to the client and team, and invite clients for special events.
Keep Partner’s profile presentation (PPT) handy for internal and external usage.
Event management Extending support to admin manager/ CC team in coordinating conferences and Firm events like client dinners, annual day, Independence Day celebrations, diwali celebrations, staff gifts, flowers, corporate gifts, etc.
Website : www.bmradvisors.com